Event Services
Whether you require a Mercedes in Mexico City or cell phones in Sydney, EXTRAS is the key. With expert knowledge and expeditious attention to event services, we offer you the opportunity to reach beyond the usual boundaries and enter the realm of global competition. Simply put, EXTRAS creates a partnership that puts the world at your disposal
Accommodations Management:
- Site Selection & Negotiation
- Hotel Arrangements from
- Budget to Luxury
- Apartments & Private Residences
- Registration Management
- Customized Communications Systems & Reporting
Events:
- Corporate Events
- Conference Management
- Press Briefings
- Theater & Show Tickets
- Dinner Reservations
- Hostesses & Translators
- Spouse Tours
- Entertainment Production
- Booth Catering
Communication & Transportation Services:
- Chauffeured Vehicles
- Self-Drive Vehicles
- Mini-Vans or Coaches
- Airport Transfers
- Meet-and-Greet Services
- Cell Phone Rentals
We Can Arrange Anything You Could Want at Your Event
EXTRAS provides a complete portfolio of support services for international and domestic trade shows and events. We make use of our company’s worldwide resources to bring you the best offerings possible. Our corporate event services include:
- Conference Management
- Press Briefings
- Theater Tickets
- Dinner Reservations
- Hostesses & Translators
- Spouse Tours
- Entertainment Production
- Booth Catering
- Transportation & Communication Services
- Chauffeured Vehicles
- Self-Drive Vehicles
- Mini-Vans or Coaches
- Airport Transfers
- Meet-and-Greet Services
- Cell Phone Rental
Attendee Registration
Registrants have access to the advance registration site 24 hours a day, 7 days a week. Some other amenities are:
- Unlimited registration types for each event
- The ability to allow a registrant to log in using email and access ID
- The ability to self-edit registrations
- Auto duplicate check function—no one may register twice with the same first name, last name, and email address
Programs, Events, & Agenda:
- Set up unlimited program/agenda items and descriptions
- Ability to show speaker bios, company, link, and contact information, if desired
- Custom email invitations
Personalized Email & Broadcast Messaging:
- Auto email confirmation to the registrant
- Auto email confirmation to meetings administrator
- Ability to manually send an updated confirmation by email and add a customized message for each recipient
Data Import & Export:
- Full data export capabilities
- Downloads all and/or new registrations
- Shows date of the last download of new records
Housing:
- Set up unlimited hotels and room types
- Set up room type, rate, and capacity
- Assign more than one person to a room
Reports:
- Password protected client reporting area
- Logs a history of all edits made to a registration record
- Comprehensive reporting covers every registration data area including guests, activities, housing, travel, and speakers
Speaker Management:
- Unlimited speakers for each meeting
- Set up login/password for each speaker for speaker page
- Store bio information, A/V requests, notes, etc.
Navigation
All client webpage elements can be reproduced in the registration pages and can incorporate necessary links to the client’s pages. Links to information on hotels, travel, guest/spouse tours, and special events can be placed anywhere on the website pages for easy registrant access.
Data Backup and Disaster Recovery
All data is kept on a secure server that replicates at daily intervals with a server in a separate location. In the event of a disaster, some information may have to be re-entered by the administrator. However, no data would be lost.
Find out more when you contact us for management services. We take the work out of planning events and conferences.